It is a new fiscal year and it is time to update the scorecard! Some objectives are new. Some are not. Some are retired. Who can handle this scenario where the structure of the scorecard changes? We can!
You can assign to scorecard items “Start” and “Archive” dates to define the points in time where a scorecard item (or scorecard branch if there are subordinate items) appears or disappears.
How do you implement this? It is very easy:
- Select an item in your scorecard hierarchy tree and select the “Edit” link at the bottom of the hierarchy tree pane.
- In the right-side pane, select “Advanced Options” button.
- In the resulting pop-up display, note these two optional parameters:
- “Starts On”. Enter a date here and this will be the date when the scorecard item (and its subordinate items) appear.
- “Archives On”. Enter a date here and this will be the date when the scorecard item (and its subordinate items) disappear.
- Click “Done” to close the display. Click “Save” to save the settings. You will be all set!
- Now as you move forward and backward through time using the “Calendar Period” selector, you will see parts of your scorecard hierarchy appear and other parts disappear depending on the selected period.
An important note: The software handles well this scenario where the scorecard changes over time. The software also handles well a scenario where different items have different weightings. The software does NOT handle well a scenario where both approaches are utilized. The reason for this is that weighting values are global settings (i.e. for all time) and cannot change from one period to the next. It is a problematic scenario when you have a scorecard structure that changes, but the differing weightings cannot be changed to reflect an altered scorecard structure. In summary, a scorecard can have items with Start and Archive dates. A scorecard can have items with varying weightings. A scorecard cannot do both well.